Regular Meeting
Mr. Ricki Young called the regular GUS Board meeting to order on Tuesday, May 20, 2008 at 2:00 p.m.

Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows.

1. Consideration and possible action to approve the minutes from the regular GUS Board meeting held on April 15, 2008. -- Jana Kern
   
   Discussion: Lenning noted that on Item "E" under discussion, third line up from the bottom there is the letter "o" that should be "to". April 15, 2008 minutes have been corrected.
   
   Action: Motion by Eason, seconded by Sattler to approve minutes as with stated correction.
   
   Approved 7-0
   
2. Discussion and possible action regarding the Project Progress Report and timelines (including but not limited to items listed). -- Michael Hallmark, Tom Benz
   
   Discussion: Hallmark presented the monthly Project Progress Report:
   
   16" Irrigation Water Line & Irrigation Pump Station Improvements: Contracts out to being signed.
   
   4th Pump at Leander Pump Station: Final design is about 90% complete.
   
   SG3-A: Final design is about 30% complete. Negotiating with Southwestern University on Easements. Meeting schedule with SWU in June 11th.
   
   Escalera Elevated Water Storage Tank: Bid opening was held on May 8, 2008. Will be discussed later on in this meeting.
   
   Park WTP Clearwell: Final design is complete. Bid opening will be June 10, 2008.
   
   SG-P1: Working on environmental and title searches for easements.
   
   Rock Street WW Extension: Working on front end documents, plans have been submitted to TCEQ, working with property owner for ROW/Easements.
   
   San Gabriel WWTP Wet Weather& Irrigation: Bid opening was on May 15, 2008. Staff is analyzing the bid information will be present at the June GUS Board Meeting.
   
   Hazardous Waste: Rachel Osgood present this item. The House Hold Hazardous Waste program kicked off on April 14, 2008. The City has contracted with Williamson County Recycle Center to take out house hold hazardous waste. This is a voucher base program, where a customer can pick up a voucher or get one off the web. If the customer requesting the voucher is in tier one, the city pays 100%, in tier two it is split evenly between customer and the city. To date there has been about 130 vouchers issued, of those 130 vouchers 58 have been turned in. We are seeing exactly what we expected: aerosol can, paints - oil & latex, and insecticides/herbicides. The response has been extremely good.
   
   Action: None
   
3. Consideration and possible action to propose a one-hour study sessions to be held immediately preceding the monthly GUS Board meeting. -- Temple Page
   
   Discussion: Mr. Page stated that as a new member of the GUS Board, he did not have a good understanding of the utility systems that he will be dealing with as a Board member. He spoke with Mr. Briggs about the possibility of having a one hour work session before the regular board meeting on each of the utility systems. Briggs stated that staff will set up one hour work sessions to be presented over the next three/four months. There will be a sessions on water, wastewater & irrigation, electric and solid waste. Briggs also stated that staff will give a tour of the facilities for those board member that would be interested.
   
   Action: Motion by Page seconded by Sattler that the staff of the GUS Division be requested to prepare a series of one (1) hour briefings for each of the City utility systems to be presented to the GUS Advisory Board at study sessions to be held immediately preceding each regularly scheduled board meeting.
   
   Approved 7-0
   
4. Consideration and possible recommendation for the award bid for the purchase of preassembled overhead line capacitors and controls to KBS Electrical Distributors of Austin, Texas in the estimated amount of $62,044.00. -- Paul Elkins
   
   Discussion: Elkins stated that bids were received for capacitor units and controls. The capacitors and controls will be installed on the overhead electric system as a planned project for system power factor correction and voltage adjustments. Material will be ordered as a one time order and be stored in the warehouse.
   
   Action: Motion by Sattler seconded by Lenning to award the bid for the purchase of preassembled overhead line capacitors and controls to KBS Electrical Distributors of Austin, Texas in the estimated amount of $62,044.00.
   
   Approved 7-0
   
5. Consideration and possible recommendation to award a contract to Landmark Structures LLP of Fort Worth, Texas for the construction of the 1.25 MG Escalera Elevated Storage Tank in the amount of $2,161,000.00. -- Glenn Dishong
   
   Discussion: Benz stated this project serves the southwestern portion of Georgetown - Escalera Ranch, Mayfield & Parkside. Once the tank is complete, Parkside & Mayfield Mud's will reimburse the City for their proportional cost of elevated storage.
   
   Action: Motion by Sattler seconded by Lenning to award a contract to Landmark Structures LLP of Fort Worth, Texas for the construction of the 1.25 MG Escalera Elevated Storage Tank in the amount of $2,161,000.00.
   
   Approved 7-0
   
   Motion by Page seconded by Sattler to adjourn meeting
   
   Approved 7-0