Executive Session B Sec.551.071 consultation with attorney C Sec.551.072 deliberation on real property - Grace Church
Regular Session D Action from Executive Session Will Moore addressed the council regarding the concerns of the Heritage Society regarding the terms of the lease provided to them by the City. He also indicated that the Heritage Society is very concerned regarding the deadlines provided to them regarding execution of the lease. Mr. Moore indicated that the Heritage Society would like to meet with the council to discuss the terms of the lease in order for the Heritage Society and the City to come to agreeable terms on the lease. Council agreed to remove the deadline for execution of the lease until they had the opportunity to visit with the Heritage Society. Jim Dillard also spoke to council regarding the same issues. Motion by Pfiester, second by Navarrette to remove the 2 week deadline and that the council meet with the Heritage Society within the next two weeks to resolve the issues between the Heritage Society and the City. Approved (7-0) E Comments from Mayor regarding the following items: - Opening Comments and Welcome to Audience - Proclamation for National Night Out on August 1 F Citizens Wishing to Address the Council and Responses from Councilmembers and/or Staff, if appropriate - John Gavurnik - on behalf of the Texas Capital Area Builders Association - update on bandit signs Mr. Gavurnik notified council that the Texas Capital Area Builders Association has initiated a signage program that would work well for the City as well as the Builders. He wants to give council an update. First, he said that monument signs placed at strategic points would be built under the new urban design regulations and placed on private property. He said that the second proposal was to replace the current bandit signs with signs that would be similar to monument signs, but would be strategically placed with directional signs that correspond with the new urban design regulations. The builders' community would build and maintain the signs. Directions to City Facilities would be provided for free on the signs. He said that they are working with TXDOT at this point regarding right of way issues. - Terry Belden - on behalf of Georgetown Animal Outreach - animal shelter budget issues. Mr. Belden was unable to attend. Mr. Leo Prather 31000 Clearwater Court spoke on behalf of the Georgetown Animal Outreach Program, which is a non-profit organization that supports the Georgetown Animal Shelter. He spoke to council about supporting a new and larger animal shelter. - Deborah Hunt -on behalf of the Palace Theatre requesting a portion of the hotel/motel tax to be allocated to the Palace Theatre Ms. Hunt, the Tax Assessor Collector for Williamson County spoke to council regarding the renovation of the Palace Theatre. She provided financial information for the Palace Theatre. She said that they have collected over $590,000 toward their goal of $1.1 million project. She said that the Palace Theatre Board is requesting that the Council to budget a portion of the Hotel Motel Use tax in the amount of $100,000 over the next three years, which would be $33,000 or $34,000 this budget year. She said that March 2001 should be the opening date of the Theatre and the Board feels like the theatre will be a great benefit to the City of Georgetown. Mayor Kersch said that this issue would probably be discussed in the budget workshop.
Statutory Consent Agenda G Consideration of approval of the minutes for the Regular Council Meeting of July 11, 2000 -- Shirley Rinn
This item will be deferred until the August 8, 2000 Meeting
H Consideration of a Variance to the Subdivision Regulations for Bouffard Subdivision, Lot 1, located at 2400 N. Austin Avenue, known as Bouffard Mini Storage-- James Baker and Ed Barry
I Consideration of a Public Review Final Plat of 50.85 acres in the A. Sutherland Survey, to be known as The Woods of Fountainwood, Phase 3, located on Wood Craft Trail, with Variances to the Subdivision Regulations--David Munk and Ed Barry
J Consideration of a Record Final Plat of 6.64 acres in the William Addison Survey, to be known as Georgian Place, Phase II-C, located on Canterbury Trail, Leeds Castle Walk and Georgian Drive--David Munk and Ed Barry K Consideration of a Public Review Final Plat of the Resubdivision of Northlake Subdivision, Section B, Block 6, Lot 1, to be known as Ashley Moore Subdivision, located at the intersection of Ridgewood Road and FM3405, with Variances to the Subdivision Regulations-- Carla Benton and Ed Barry
L Consideration of a Short Form Record Final Plat of Southside Addition, 0.28 acres out of Block 13, located at 507 E. 18th Street, with Variances to the Subdivision Regulations-- James Baker and Ed Barry
This Item was moved to the Legislative Agenda. M Consideration of a Record Final Plat of 72.656 acres in the Daniel Monroe, to be known as The Planned Unit Development of Sun City Georgetown, Phase 4-A, Neighborhood Fifteen, located along Sun City Boulevard and Texas Drive-- David Munk and Ed Barry
N Consideration of a Public Review Final Plat of 77.51 acres in the John Sutherland Survey, to be known as Westlake of the Woods, Phase 2, located adjacent to Phases 1A and 1B, along the proposed Highland Spring Lane, with Variances to the Subdivision Regulations-- David Munk and Ed Barry
O Consideration of a Public Review Final Plat of 42.45 acres in the Woodruff Stubblefield Survey, to be known as White Rock Estates, Phase Three, located on CR106, with Variances to the Subdivision Regulations-- Carla Benton and Ed Barry
P Consider authorizing the Mayor to execute a contract for software support and application maintenance for the Georgetown Public Safety Software System from Queues Enforth Development in the amount of $25,200 for the period October 1, 2000 through September 30, 2000-- Tom Yantis
Mayor Kersch confirmed with Cathy Riedel that the typographical error in this item did not require it to be pulled until the next meeting.
Q Discussion and possible adoption of three resolutions in accordance with the Texas Department of Housing & Community Affairs requirements (1) resolution establishing local written citizen complaint procedures regarding Texas Community Development Programs; (2) resolution establishing local Section 504 Grievance Procedures; and (3) resolution regarding use of excessive force during nonviolent civil rights demonstrations--Cathy Riedel
R Consideration and possible action to approve an amendment, dated July 25, 2000, to the contract between the City of Georgetown and Camp, Dresser & McKee, for professional services related to the design of improvements to the 21-Inch Wastewater Line Near IH-35 and River Oaks Cove, in the amount of $18,050.00-- Jim Briggs and William Adams
S Consideration of an Amendment, dated July 6, 2000, to the contract between the City of Georgetown and Roming, Parker & Kasberg, L.L.P. for engineering services related to the design and construction phases of a Drainage Improvement Project from the intersection of 9th and Elm to 4th and Ash in the amount of $33,000.00-- Jim Briggs and Mark Miller
Motion by Bain, Second by Tonn to approve Consent Agenda, except G, which is deferred to the August 8, 2000 & Item L, which will be moved to the legislative agenda. Approved (7-0)
Legislative Regular Agenda G Consideration of approval of the minutes for the Regular Council Meeting of July 11, 2000 -- Shirley Rinn
Deferred until August 8, 2000 Meeting
Navarrette said that he would like to see this item deferred to study the history on this property. He has been contacted by several neighbors who are concerned about the structures being placed on property without permits. He said that he is in support of infill projects, but wants to make sure we have all of the facts in place before we go forward on this item.
Navarrette wants to know when the structure was placed on the property so that we could determine the intent of the developer.
Reidel said that she had spoken with Bob Stevenson who indicated that all Code Enforcement issues had been resolved.
Motion by Navarrette, Second by Pfiester to defer until August 8, 2000 meeting. Approved (7-0)
T Update report on the status of the 2000/01 budget process -- Micki Rundell
Micki Rundell updated the council on the budget process. She provided some additional dates for workshops to continue the budget workshop. Workshop is scheduled for Monday, August 7, 2000 at 5:00 p.m.
U Discussion, consideration and possible action regarding the appointment of a citizen committee for the review of transportation, parks, library and facility needs, including (1) committee makeup; (2) the method of appointment of the committee; (3) the charge to the committee; (4) timetable for recommendations back to council-- Lee Bain and MaryEllen Kersch
There was a followup discussion among councilmembers regarding the Town Hall Meeting and past council meetings regarding the process for appointing a citizen committee for the review of transportation, parks, library and facility needs. There was further discussion as to the makeup of and charge to the citizen committee.
Motion by Bain, Second by Pfiester to appoint a citizens committee for the review of transportation, parks, library and facility needs, which would consist of 2 members from the Chamber of Commerce Transportation Committee, 2 members from the Library Advisory Board, 1 member from the Library Foundation, 2 members from the Parks & Recreation Board, 2 members from the Youth Advisory Board, 1 member from the Georgetown Enrichment Corporation, with each of these members being recommended by the representative boards, subject to council approval, and 11 citizens at large, which could consist of a minimum of 4 individuals * who are active in theirneighborhood associations or other members at large as recommended by the mayor, and that actual appointments take place at the 2nd council meeting in August and that as soon as practical that the different boards and persons be contacted under letter from the mayor, and that the charge to the committee would be as outlined in the coversheet under items 3, subparagraphs 1, 2, 3 & 4, with the monthly reports as indicated in paragraph 4, and that the Final report of the committee will be brought back to the council by the last meeting in November, 2000 and that staff be assigned by the City Manager's office as necessary to assist the committee. Approved (7-0) *as corrected by Mayor MaryEllen Kersch on August 8, 2000. Motion amended by Navarrette, Second by Hoyt to designate at least 4 members who are active members of neighborhood associations. Approved (7-0). V Consideration of setting a date for an all-day workshop in August to discuss and review items of mutual interest, including budget--MaryEllen Kersch Mayor suggested several items that need to be discussed at a workshop, including the Youth Advisory Board, Agenda Additions, Council Meeting Policy, Council Governance Policy. Job Description of City Manager and City Attorney, policy issues regarding designating tax funds to non-profit organizations and a discussion of use of city parks and facilities by out of town for profit organizations. Council determined that the workshop will take place on August 3, 2000 at 9:00 a.m. W First reading of an ordinance amending Section 2.24.020 of the Code of Ordinances of the City of Georgetown relating to placing items on the City Council agenda-- Marianne Banks and Cathy Riedel Motion by Lyda, Second by Burson to amend Section 2.24.020 of the Code of Ordinances of the City of Georgetown relating to placing items on the City Council Agenda. Approved (6-1) Hoyt Opposed. X Second Reading of an ordinance to add two personal holidays for City employees -- Pablo Holguin and George Russell
There was some discussion as to the accuracy of the language in the Ordinance. Reidel determined everything was in order.
Motion by Bain, Second by Hoyt to approve Ordinance No. 2000-35. Approved (7-0). Y Economic Development Commission-- MaryEllen Kersch Council discussed the notification and agreement of invited ad-hoc members to the Economic Development Commission. Mayor Kersch indicated that Tim Harris, Mark Dixon, Bill Connor and Clark Thurmond have all indicated that they would accept ad hoc positions on the Economic Development Commission. Consideration and possible action on three remaining appointments to the City of Georgetown Economic Development Commission Motion by Bain, 2nd by Lyda, to appoint Tim Harris, Mark Dixon, Bill Connor and Clark Thurmond to ad hoc positions on the Economic Development Commission and to appoint Ann Snell in the professional category, Ken Evans to the citizen at large category and Jack Pitman to the Construction category. Approved ( 7-0) Z Consideration of a Concept Plan of Rivery Subdivision Conveyance Plat, Lot 3, to be known as The Rivery Park, located on the South IH35 frontage road and the proposed Rivery Boulevard-- Ed Barry
Council had a lengthy discussion regarding the issues surrounding the approval of the Concept Plan for The Rivery Park, as well as city staff recommended and the Planning & Zoning Commission's approval of the concept plan contingent on the developer participating in the construction of the Rivery Bridge.
Bruce Barton 407 East Centra spoke to council regarding the same issues. He introduced Roberto Garcia to council. Barton indicated that Rivery Partners has a meeting scheduled on August 4 with Ed Barry to discuss the development agreement. He also wanted to clarify that this concept pan is only with regard to the 7.42 acres. He requested that any action with regard to the condition of participating in the construction of the Rivery Bridge be deferred until the Development Agreement is brought before council.
Motion by Pfiester, Second by Navarrette to defer item Z to August 8, 2000 meeting. Approved (5-2) (Hoyt and Tonn opposed)
AA 908 East University
Motion by Tonn, Second by Pfiester to deny the abandonment, but with instructions to come back to next council meeting with a Resolution for a License to Encroach. Approved (7-0)
Ed Barry gave a presentation regarding the need to update our development ordinances. The committee put together an outline suggestions. The proposal considers a two step approach. The first would be an analysis of the ordinances. The second would be rewriting and updating the ordinances. This is really no different than what we did with the Century Plan. The idea is to score a better way to guide development. The estimated budget for first phase would be about $75,000. The you would have to decide whether to go forward or not, which would be approximately $100,000 to $125,000.
Renee Hanson 1252 Austin Avenue, representing the Heart of Georgetown Association. She indicated that she wanted to have a workshop on this issue. Their organization is behind this request. She would like to see the RFP changed to allow the consultant to come back with any recommendation and not just outcome based.
Concerned was expressed about focus groups and what would be needed to identify those focus groups. There was concern express that the City has a lot on its plate right now. Council wanted know how much staff time and a timeline for starting this process. Ed Barry indicated that if the process was started today, he wouldn't expect to have anyone ready to start until around the 1st of the year. Additionally, he wouldn't want to send this out without having the full support of the project. He said that it will take a lot of time and energy to put together a successful package. He also said that his coversheet covers the highlights, but that a more comprehensive plan would come back before council at a later date.
Motion by Tonn, Second by Bain to approve proceeding with the Request for Proposal for reviewing Approved (7-0).
Ed Barry wanted to know if the council wanted to look at the Request for Proposal before it goes out. They indicated that they would like to see it before it goes out and to just put it in their boxes for their review.
CC Georgetown Independent School District
Motion by Tonn, Second by Navarrette to waive DDP requirements. Approved (7-0)
Navarrette said that by waiving these requirements it shows the school district that the City is willing to work with the School District
Mayor wanted to know what the reaction we will receive from the neighbors regarding this issue. Jim Briggs said that it was the staff recommendation initially that the buses come down Northwest Boulevard and in the North entrance of Benold, circle and back out on Northwest in order to handle the traffic. However, the neighbors in that area had opposition to the plan. Mayor Kersch feels like there should be a public process to facilitate this. While she understands the needs of the school district, her concern is the public process. Susan's concern is that GISD has not talked to the neighborhood about these changes. Lee wanted to know how long it would take get the process done. Because of timing factors, it would be August 22, 2000 before it could come back to council. Lee wanted to know if there is any way to give them any relief in the meantime. Ed said that we might could allow them use of the route in the interim until it went through the public process with the understanding that it isn't permanent. No action was taken to allow them use of the route in the interim. (*as corrected by Mayor MaryEllen Kersch on August 8, 2000)
Motion by Navarrette, Second by Tonn to deny the waiver of the requirements for the revised Detailed Development Plan. Approved (7-0)
Discussion about multi/single family residences and the zoning ordinances.
Council asked Ed to look into the a solution to this particular situation. The Council would like to grant some relief for this particular situtation, but does not want to grant RM-1 Status. Ed said that they could go back and bring back some consideration at the next council meeting.
Motion by Lyda, Second by Tonn to defer Item DD until August 8, 2000. Approved (7-0).
EE Consideration of refunding the application fee to Williamson County for a Concept Plan of the proposed Juvenile Detention Facility to be located along CR110 and Georgetown Inner Loop Road-- Ed Barry
Commissioners Court is requesting the refund of the application fee for the concept plan for the Juvenile Detention Center. They withdrew the plan and would like the Council to refund the application fee. Council wanted to know what the policy was for this type of situation. Ed Barry informed council that if someone had come in and filed and withdrew their application within a couple of days, they would probably go ahead and refund the fee. However, in this case, quite a considerable about of staff time and effort has been expended on this particular project.
Motion by Lyda, Second by Pfiester to deny the refund of the application fee. Approved (7-0)
Motion by Bain to adjourn.